Your operations team.
Without the overhead.
VATasker provides managed virtual assistants and operational workforce for Australian trades and service businesses — with built-in accountability, documented SOPs, KPI tracking, and AI-augmented execution. Flat subscription for simple needs. Dedicated VA for deep support. We don't just find you a VA. We manage the outcome.
- Launch Support from $797/month — flat subscription, managed specialist pool
- Growth Support from $1,497/month — expanded flat subscription capacity
- Team Support from $2,497/month — dedicated VA + AI agents (3-month minimum)
- Strategic Advisory — custom from $8,000/month for complex engagements
No lock-in. No setup fee. Australia-wide remote delivery.
Flat Subscription Model · Dedicated VA Allocation · Full AI Agent Suite · SOP-Driven Delivery · KPI Accountability · Arkos Group Company
You are doing $20/hour admin instead of $200/hour leadership
Every hour on inbox management, CRM updates, and invoice follow-ups is an hour not spent on clients, strategy, and growth.
Leads are falling through because nobody is following up
When you are on the tools or in meetings, enquiries sit unanswered. Every delayed response costs you a potential contract.
Freelancers disappear. Agencies do not care. AI tools do not manage themselves.
Fiverr VAs ghost you. AI tools need someone to run them. VATasker provides managed humans and managed AI — with accountability built in.
The model
Two models. One platform. Choose what fits right now.
One fee. Unlimited tasks.
Pay one flat monthly fee. Submit unlimited tasks within your tier scope. Our managed pool of specialists handles everything — inbox, CRM, customer support, quotes, follow-ups. No per-task billing. No surprises.
- One monthly fee — no task billing
- Unlimited submissions within scope
- Managed pool of trained specialists
- Weekly reporting and monthly review
Best for founders and growing businesses
View Launch & Growth Support →Your VA. Your systems. Our management.
From Tier 3 you receive a dedicated VA matched specifically to your business. They learn your systems, your workflows, your preferences. We manage their performance. Add AI agents from Tier 3 for 24/7 coverage.
- Dedicated VA allocated to your business
- Full onboarding to your systems and SOPs
- AI agents added from Tier 3 upward
- Dedicated account manager overseeing engagement
Best for scaling businesses and multi-location operations
View Team Support & scale tiers →Delivery & visibility
Services
Operational support that runs inside your stack
We provide the workforce. We manage the outcome.
Admin Support
- Inbox management, calendar management, and data entry
- Quote preparation, invoice follow-ups, and document formatting
- CRM updates
Remove operational clutter from your day.
Available: All tiers
Customer Support
- Phone answering, live chat, and lead qualification
- Appointment booking and customer onboarding
- Follow-up sequences
Never lose another lead because nobody answered.
Available: All tiers
Operations Support
- SOP documentation, KPI tracking, and workflow management
- CRM optimization and reporting dashboards
- Task coordination
Operational structure for growing businesses.
Available: Tier 2 and above
AI-Augmented Workforce
- AI-assisted inbox triage and customer support drafting
- Workflow automations and CRM automations
- AI reporting summaries and scheduling assistance
Human execution powered by AI systems. Human VAs use AI tools for inbox triage, draft generation, CRM automation, and reporting, plus full AI agents from Tier 3.
Available: All tiers — agents from Tier 3
AI agent suite
Eight AI agents running your business 24/7
From Tier 3 upward, VATasker deploys autonomous AI agents alongside your dedicated VA. Each agent runs continuously while your VA supervises exceptions. The result: a full operational team that never sleeps.
Outbound Calling Agent
Makes AI voice calls to prospects and books commercial appointments into your calendar.
Powered by: Bland.ai / VAPI
Available from Tier 3
Inbound Receptionist Agent
Answers every inbound call, qualifies the lead, books appointments, and routes urgent matters to your team. Never misses a call.
Powered by: Bland.ai / Air.ai
Available from Tier 3
Website Chat Agent
Qualifies website visitors 24/7, captures lead details, answers common questions, and books discovery calls automatically.
Powered by: Tidio / Voiceflow / GoHighLevel
Available from Tier 3
Review and Reputation Agent
Automatically requests Google reviews from clients after every completed job. Monitors responses and flags negative feedback.
Powered by: NiceJob / Podium / GoHighLevel
Available from Tier 3
Follow-Up Agent
Automatically follows up unconverted leads, sends invoice reminders, and re-engages dormant clients on a documented schedule.
Powered by: GoHighLevel workflows
Available from Tier 3
Social Media Agent
Creates, schedules, and publishes social media content automatically. Maintains consistent brand presence across platforms without manual effort.
Powered by: Publer + AI / custom
Available from Tier 4
HR Onboarding Agent
Automates the full staff onboarding sequence — documents, training modules, policy sign-offs, and system access requests.
Powered by: Connecteam + workflows
Available from Tier 4
Booking and Scheduling Agent
Manages all appointment scheduling, sends confirmations, handles rescheduling, and coordinates calendar across multiple staff.
Powered by: Jobber / Calendly automation
Available from Tier 3
Add AI agents to your VATasker engagement
Available from Tier 3. Mix and match the agents your business needs. Your dedicated VA supervises and manages all agent activity.
The VATasker difference
We provide the workforce. We manage the outcome.
Without VATasker
- You search and vet
- No accountability
- Unclear workflows
- No integration
- High churn
- No AI capability
With VATasker
- We source and screen
- Built-in KPIs and reporting
- Documented SOPs
- CRM and systems integration
- Dedicated account manager
- Full AI agent suite from Tier 3
How it works
Operational workforce in five steps
From discovery to delivery in under two weeks.
Discovery
Day 1You tell us your needs (tasks, hours, software, culture).
A 30-minute operational call where we map your workflows, identify the highest-impact tasks to delegate, recommend the right model — flat subscription or dedicated VA — and identify which AI agents would have the highest ROI.
Sourcing
Days 2-5We source from our talent pool, pre-screen, and skills test.
For flat subscription (Tier 1-2): we brief our specialist pool and onboard you immediately. For Tier 3+: we shortlist 2-3 dedicated VA candidates specifically matched to your profile.
Matching
Days 6-9Top 2-3 candidates presented, you interview, VA assigned.
Tier 1-2 clients begin task submission immediately via our portal. Tier 3+ clients select their dedicated VA and we complete full systems onboarding.
Management
Day 10 onwardsOngoing support, monthly check-ins, replacement guarantee.
Work begins. Flat subscription clients submit via portal. Dedicated VA clients communicate directly. AI agents run continuously from Tier 3 onwards. Weekly reporting every Monday.
Scale
OngoingAs your business grows your VATasker support grows with it. Upgrade tiers, add AI agents, expand VA hours. One partner for every operational stage.
Plans
From admin relief to full AI operational infrastructure
Launch, Growth, and Team Support — three entry points. Compare all six tiers on the Plans page.
Launch Support
Flat subscription · Managed specialist pool · Part-time capacity
- Unlimited tasks within tier scope
- Weekly performance reporting
- 30-day replacement guarantee
From $797/month
Billed monthly · No lock-in
Get StartedGrowth Support
Flat subscription · Managed specialist pool · Full-time capacity
- Unlimited tasks within tier scope
- Dedicated account manager
- KPI dashboard access · Priority support
- 30-day replacement guarantee
From $1,497/month
Billed monthly · No lock-in
Get StartedTeam Support
Dedicated VA · AI agents · 3-month minimum
- Dedicated VA matched to your business
- AI agents included from Tier 3
- Managed onboarding, SOPs, and KPI oversight
- 30-day replacement guarantee
From $2,497/month
Billed monthly · No lock-in
Get Started*All prices in Australian dollars (AUD) and exclude GST. Teaser pricing shown — see the Plans page for tier-specific commitments and inclusions.
Results
What happens when operations run without you
20 → 6 hours
Admin per week
Perth trades business, Tier 1
8 hrs → 15 min
Lead response time
Property company, Tier 2
3 AI agents
Running 24/7
Multi-branch service company, Tier 3
Testimonials
What clients say
"Before VATasker, I was spending 15 hours a week just on emails and scheduling. Now I focus on growing the business while my VA handles the admin. Game changer."
— Sarah Chen
Director, Perth Pro Clean
"We were losing leads because nobody followed up fast enough. Our VATasker now responds within 10 minutes. Our conversion rate has already improved."
— Michael Tran
Owner, Sparkle & Shine Cleaning
"Paperwork was drowning me. Quotes, invoices, follow-ups – it never ended. VATasker gave me my weekends back."
— Daniel Kipchoge
Owner, Dan's Electrical Services
The ecosystem
Part of something bigger
VATasker is an Arkos Group company within the Daily Group portfolio. Your managed workforce integrates with BookedAI for commercial appointment booking, AusBizIndex for business performance intelligence, and ScaleKorp for strategic consulting — creating a complete operational ecosystem for Australian service businesses.
Note: VATasker and BookedAI are separate brands for a reason. BookedAI specialises in AI outbound commercial appointment booking. VATasker provides the broader managed workforce and full AI agent suite. They complement — they do not compete.
FAQ
Common questions
What is the difference between flat subscription and dedicated VA?+
Tier 1 and 2 are flat monthly subscription — one fee, unlimited tasks to our managed specialist pool. Simple and predictable. From Tier 3 you receive a dedicated VA matched specifically to your business — they learn your systems, your workflows, your preferences deeply. Both models include AI-assisted tools. AI agents are added from Tier 3.
What are AI agents and how are they different from AI tools my VA uses?+
AI tools are software your VA uses to work faster. AI agents are autonomous — they run independently without your VA needing to trigger them. Your inbound receptionist answers every call that comes in. Your review agent sends review requests after every job. Your VA supervises all agent activity and handles exceptions. Together they create a 24/7 operational workforce.
Which AI agents are available and from which tier?+
Eight AI agents available from Tier 3: Outbound Calling, Inbound Receptionist, Website Chat, Review and Reputation, Follow-Up, Social Media, HR Onboarding, and Booking Agent. Tier 3 clients choose 2. Tier 4 clients get 4. Tier 5 gets the full suite. All supervised by your dedicated VA.
What makes VATasker different from hiring a freelancer?+
Freelancers are self-managed — you source, brief, track, and replace them yourself. VATasker manages the entire engagement. We source, screen, onboard, and performance-manage your VA. We also deploy and supervise the AI agents. You get outcomes — not a contractor relationship.
How does the flat subscription model work in practice?+
Subscribe to Tier 1 or 2 at a fixed monthly fee. Submit unlimited tasks through our portal — inbox management, CRM updates, customer follow-ups, quote preparation. Our specialist pool picks up and completes tasks within agreed timeframes. No per-task charges. Monthly fee covers everything.
How long does it take to get started?+
Tier 1 and 2 clients are operational within 3-5 business days. Tier 3+ dedicated VA clients within 10 business days — sourcing, shortlisting, interviews, onboarding, then Day 10 your VA and initial AI agents begin work.
What happens if my dedicated VA is not working out?+
Every Tier 3+ engagement includes a replacement guarantee. If your VA is not meeting documented KPIs or is not the right cultural fit, we replace them at no additional cost. You are never stuck with the wrong person.
Can I upgrade from flat subscription to a dedicated VA?+
Yes — this is the most common upgrade path. Most clients start on Tier 1 or 2, then upgrade to Tier 3 when they want a dedicated person and AI agents. Upgrade takes 5-7 business days to source, match, and onboard.
Do your VAs work in Australian time zones?+
Yes — all VATasker VAs work in Australian time zones during your standard business hours. AI agents run 24/7 regardless of time zone. Your VA supervises agent activity during business hours and reviews overnight actions each morning.
Is there a minimum commitment?+
Standard minimum is 3 months. This ensures enough time to optimise workflows and see consistent output. For dedicated VA tiers it ensures enough time to properly onboard, document SOPs, and evaluate outcomes.
Ready to build your operational workforce?
Book a 30-minute operational discovery call. We will map your current workflows, recommend the right model — flat subscription or dedicated VA — identify which AI agents would have the highest ROI for your business, and give you a clear starting point. No commitment. No pressure.
- Model recommendation — flat subscription vs dedicated VA
- AI agent audit — which agents generate most ROI for your business
- Tier recommendation — matched to your complexity and budget
No setup fee. No lock-in. Australia-wide remote delivery.